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As Malaysia moves toward full implementation of the e-Invoicing mandate by the Inland Revenue Board of Malaysia (IRBM), businesses of all sizes are racing to adopt compliant e-invoicing systems. Effective adoption of e-invoicing helps businesses streamline billing processes, enhance transparency, and ensure tax compliance.

In this blog, we provide a comprehensive overview of the approved e-invoicing providers in Malaysia and highlight key factors you should consider when choosing the right e-invoicing service Malaysia has to offer.

Understanding Malaysia’s E-Invoicing Mandate

The Malaysian government, through the IRBM, has introduced mandatory e-invoicing to modernize and digitize the tax system. This is part of the country’s digital transformation strategy to reduce fraud, improve collection efficiency, and enable seamless data exchange between businesses and tax authorities.

E-invoicing will become mandatory in stages, starting with larger companies in 2024 and gradually encompassing all businesses by 2027. To support this rollout, IRBM has listed and approved several e-invoicing providers in Malaysia that comply with their technical and regulatory standards.

What is an E-Invoicing Provider?

An e-invoicing provider is a technology company or software platform authorized by IRBM to generate, send, receive, validate, and store invoices in a structured digital format. These providers offer businesses the necessary tools to connect with IRBM’s MyInvois platform and ensure smooth compliance.

Approved e-invoicing solutions in Malaysia must meet the following standards:

• Compliance with IRBM's API and schema formats

• Real-time integration for invoice validation

• Secure cloud or on-premise storage

• Digital signature and encryption capabilities

Key Benefits of Using an IRBM-Approved E-Invoicing Software

Choosing an IRBM-recognized e-invoicing service in Malaysia offers several advantages:

• Automated Compliance: Ensures every invoice is aligned with IRBM guidelines.

• Real-Time Processing: Invoices are validated and transmitted instantly.

• Error Reduction: Automated systems reduce manual entry errors.

• Cost Savings: Less paper, postage, and administrative effort.

• Audit-Ready: Digital records are easier to track and retrieve.

A Complete List of IRBM-Approved E-Invoicing Providers in Malaysia (2025)

As of now, IRBM has officially approved several technology vendors that meet the MyInvois technical specifications. Here are some of the top providers:

1. MyInvois by Frappe and ERPNext

• A modern, open-source e-invoicing software built into ERPNext.

• Ideal for SMEs and manufacturers looking for an integrated ERP + e-invoicing solution.

• Features automated tax mapping, invoice approval workflows, and real-time reporting.

• Compliant with Malaysian GST and IRBM e-invoicing schema.

2. Autocount E-Invoice

• Popular accounting software in Malaysia that now includes a certified e-invoicing module.

• Offers seamless invoice issuance, validation, and archiving.

3. SQL E-Invoicing

• Widely used by small and medium businesses in Malaysia.

• Enables one-click invoice submission to IRBM.

4. Talenox

• Cloud-based HR and payroll system that integrates with e-invoicing for service providers.

• Best suited for HR firms and financial service providers.

5. Kakitangan

• A Malaysia-based platform that supports e-invoicing for startups and SMEs.

• Offers payroll and leave management with integrated invoicing features.

How to Choose the Best E-Invoicing Provider in Malaysia

When choosing an e-invoicing provider Malaysia businesses can trust, consider the following:

1. Compliance with IRBM Regulations

Make sure the provider is listed as an IRBM-approved solution provider. IRBM compliance ensures your business won’t face penalties for invoice mismatches.

2. Industry Fit

Different industries have different invoicing needs. For instance, manufacturers require detailed inventory-level invoicing, while service providers focus more on hourly billing. Choose a provider that understands your sector.

3. Integration with Existing Systems

If you’re already using ERP software or accounting platforms, ensure that the e-invoicing solution integrates seamlessly with those tools.

4. Support & Scalability

Choose a vendor that offers responsive customer support and can scale with your growing business needs.

Why Choose Matiyas Solutions as Your E-Invoicing Partner?

Matiyas Solutions is a trusted technology provider specializing in e-invoicing services in Malaysia for manufacturing, trading, healthcare, NGO, and service industries. As a certified ERPNext and Frappe partner, Matiyas delivers robust, scalable, and IRBM-compliant e-invoicing software that meets the needs of growing businesses.

Our Key Offerings Include:

• Seamless integration with IRBM’s MyInvois platform

• Real-time invoice generation and validation

• Automated GST and tax handling

• Secure invoice archiving

• Multi-language, multi-currency support

• Integration with ERPNext, Tally, Zoho, and custom systems

Matiyas Solutions also provides training and after-sales support to ensure that your team is well-equipped to navigate Malaysia’s evolving e-invoicing landscape.