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When commissioning a video production company in the UK for your business, it is simple to get carried away with the creative aspects, storyboards, filming, editing, and the final cut. But before they start rolling cameras, there is one very important step that tends to forget the contract.

We at Boxmedia think that every successful corporate video shoot begins with good communication—and a robust contract is a very important part of this.

Here’s a simple guide to what you should be aware of.

Why a Contract Matters in Corporate Video Production

A contract isn't just paperwork. It’s your safety net.

Whether you’re producing a promotional video, staff training film, or brand documentary, a video production contract ensures everyone’s on the same page. It looks after your financial limits, your schedule, and your overall plan.

It also avoids costly misunderstandings. Without one, disputes about delivery dates, rights, or extra costs can quickly turn messy.

Key Clauses You Should Always Check

Not all contracts are created equal. Here are the main parts to look out for—and what they actually mean.

1. Scope of Work (SOW)

This outlines what the production company will do—and what they won’t.

✅ Will they handle scripting?
✅ Is animation included?
✅ How many rounds of edits are allowed?

The more detailed this section, the better. If something isn’t mentioned here, it might not be included in the final project.

???? Real Example: A London-based business recently thought music licensing was covered by their production team—but it wasn’t in the contract. They had to pay extra. Always double-check!

2. Timelines and Deadlines

Corporate video production is frequently connected to specific events or marketing campaigns. So knowing exactly when you’ll receive your final video is vital.

The contract should include:

• Start and end dates
  
  

• Key milestones (e.g., first draft delivery)
  
  

• Penalties (if any) for missed deadlines
  
  

Delays happen, but a good contract keeps everyone accountable.

3. Budget and Payment Terms

Money matters—so this section should be crystal clear.

Look for:

• A full breakdown of costs
  
  

• Half of the total fee is to be paid upfront, with the remaining half upon final delivery.
  
  

• What happens if the project scope changes
  
  

Be cautious of unclear phrases such as “additional charges might be applicable.” Ask what those could be. Don’t leave it open to surprise charges.

4. Intellectual Property and Usage Rights

Who owns the final video? Can you share it on social media? Use it for future campaigns?

This is a big one.

In the UK, unless stated otherwise, the production company often retains copyright. Use of the video is permitted strictly in line with the agreed terms.

Make sure your contract covers:

• Platforms (e.g., YouTube, internal training)
  
  

• Timeframe (e.g., unlimited or 12 months)
  
  

• Territory (e.g., UK only or worldwide)

At Boxmedia, we always offer flexible usage rights tailored to your needs. It's worth checking this before you sign.

5. Revisions and Approvals

Feedback is part of the process. How many rounds of revisions does the service cover?

Most contracts allow for 1–3 rounds of revisions. If you go over the included amount, extra fees may be charged.

Also, agree on how approvals will be handled:

• Who signs off?
  
  

• How quickly do you need to respond?
  
  

Quick approvals = smoother project flow.

6. Cancellation or Delays

Life happens. What are the options if you have to suspend or cancel the project?

Your contract should outline:

• Cancellation terms
  
  

• Refunds (if any)
  
  

• Charges for work already completed
  A fair policy protects both sides.

Red Flags to Watch Out For

???? No mention of usage rights
???? Open-ended timelines
???? Vague language like “TBC” or “as needed”
???? No clear point of contact

If the contract looks unclear or rushed, ask questions. A professional agency won’t mind explaining—it shows you’re serious.

Do You Need Legal Advice?

For most standard corporate video production contracts, you don’t need a lawyer. But if the project is big—say over £10,000—or involves sensitive material, it’s smart to get a quick legal review.

Also, if you’re in a regulated industry (like finance or healthcare), extra compliance clauses might be needed.

Final Thoughts

A good video contract isn’t about legal jargon—it’s about trust.

At Boxmedia, we’ve helped hundreds of UK brands bring their stories to life through clear communication, strong planning, and honest contracts. We keep it simple so you can focus on what really matters: making a great video.

Before you sign anything, make sure you:
✔ Know what’s included
✔ Understand your rights
✔ Have full confidence in the production team

Because a smooth contract leads to a smooth production—and a video you’ll be proud to share.