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Want fast help setting up geotracking in “Time” so employees can clock in right when they arrive? Call +1-866-408-0444 today for quick setup assistance and expert guidance.

Managing employee attendance has become much easier with modern workforce tools, especially when businesses have teams working across different locations. One of the most useful features available in many scheduling and timekeeping platforms is geotracking, which allows employees to clock in only when they physically arrive at a designated job site.

If you are wondering, “How do I set up geotracking in ‘Time’ so my employees can clock in when they arrive at work?” you’re not alone. Many employers want better accountability, fewer timecard errors, and more accurate payroll processing. In this guide, we’ll walk through how geotracking works, why it matters, and the steps to enable it properly.

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What is geotracking in “Time”?

Geotracking is a location-based feature that uses GPS technology to confirm where an employee is when they clock in or clock out. Instead of relying solely on manual entries, the system verifies that the employee is within an approved work zone.

This helps employers ensure that clock-ins happen only at the correct location, reducing buddy punching, early clock-ins from home, or inaccurate shift reporting.

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Why should businesses use geotracking for employee clock-ins?

Geotracking provides several advantages, especially for companies with multiple job sites or mobile teams. Here are a few key benefits:

Improved accuracy

Employees clock in when they arrive, not before. This improves timecard reliability.

Reduced time theft

Geofencing rules prevent clock-ins outside of approved areas.

Easier payroll processing

Accurate attendance leads to fewer corrections during payroll runs.

Better compliance

Some industries require detailed time and location tracking for legal and safety reasons.

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Step-by-step: How to set up geotracking in “Time

Setting up geotracking is usually straightforward, but it must be configured carefully to avoid employee frustration or clock-in errors. Below are the general steps most “Time” platforms follow.

Step 1: Log in as an administrator

To enable geotracking, you must have admin or manager access. Once logged in, go to your dashboard settings.

Look for sections such as:

• Attendance Settings
• Location Tracking
• Time Clock Rules
• Workforce Management Tools

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Step 2: Enable geotracking feature

In the system settings, locate the option to turn on:

• GPS tracking
• Geofencing
• Location-based clock-ins

Switch the feature on and save changes. Some platforms require additional permissions or employee consent depending on your region.

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Step 3: Create approved work locations

Next, you’ll need to define where employees are allowed to clock in.

Add each job site by entering:

• Business address
• Site name (Warehouse A, Main Office, etc.)
• Radius or boundary size

This creates the “geofence” zone. Employees must be inside this area to clock in successfully.

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Step 4: Assign locations to employees or teams

Once locations are created, assign them to:

• Specific employees
• Departments
• Shift groups
• Roles

For example, office staff may have one geofence, while delivery crews may have multiple approved zones.

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Step 5: Require mobile app permissions

Most geotracking features depend on employees using the mobile app. Employees must enable:

• Location services
• GPS access
• App permissions while clocking in

Be sure to communicate clearly why location tracking is used (only for attendance verification, not constant monitoring).

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Step 6: Test the clock-in process

Before rolling out geotracking company-wide, run a test:

1. Choose a sample employee account
2. Attempt clock-in inside the zone
3. Attempt clock-in outside the zone
4. Confirm alerts and restrictions work properly

Testing prevents day-one confusion and helps you adjust the geofence radius.

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Step 7: Train employees on geotracking rules

Even the best system fails without proper training. Let employees know:

• Where they can clock in
• What happens if GPS is off
• Who to contact if they get blocked
• How to clock out correctly

Clear communication reduces frustration and ensures adoption.

Common issues when setting up geotracking

Even with correct setup, a few challenges may appear:

GPS signal problems

Employees in basements or dense urban areas may have weak signals.

Radius too small

A geofence that’s too tight may block legitimate clock-ins.

Privacy concerns

Employees may worry about constant tracking. Reassure them it’s only for clock-in verification.

Device compatibility

Older phones may struggle with GPS accuracy.

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Best practices for successful geotracking implementation

To get the most from geotracking in “Time,” follow these tips:

• Use a reasonable geofence radius (not overly strict)
• Allow manager overrides when needed
• Communicate policies clearly
• Keep employee trust by limiting tracking scope
• Review attendance reports regularly

Geotracking works best when it’s used as a helpful tool, not a punishment system.

Final thoughts

Geotracking is one of the most effective ways to ensure employees clock in accurately and only when they are physically present at the workplace. With the right configuration, it improves accountability, streamlines payroll, and reduces attendance disputes.

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