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Exporting Gmail data to CSV format is a common requirement for individuals and organizations alike. Whether you need to analyze email metrics, maintain records, or create backups, extracting your email data is essential. According to Google, millions of users rely on Gmail for personal and professional communication, generating vast amounts of data. In this article, we'll provide a step-by-step guide on how to easily export your Gmail data into a CSV file, helping you unlock valuable insights and ensure data security.

Why Export Gmail Emails to CSV?

1. Data Analysis: Emails can be exported in the CSV format to allow easy manipulation and analysis of email data using spreadsheet software like Excel or Google Sheets.

2. Backup: The reason for keeping a CSV file as a backup is that all important emails are saved and can be retrieved even when the original ones are deleted or lost.

3. Reporting: CSV files can be used to generate reports, making it easier to share insights or summaries of email communications with others.

4. Organization: A structured format like CSV helps in organizing email data, making it simpler to find specific information or perform bulk actions.

5. Integration with Other Tools: The CSV files can be easily imported into other applications and tools for further processing or analysis, enhancing workflow efficiency.

6. Portability: CSV files are lightweight and easy to transfer, allowing users to share their email data across different platforms without compatibility issues.

Now that we've discussed the importance of exporting Gmail emails to CSV and the various benefits it offers, let's move on to the manual method for extracting your email data step by step.

#1. Manual Method to Convert Gmail Emails to CSV

1. Open your web browser and log in to your Gmail account.

2. Choose the email you want to export.

3. Click on the three dots icon (more options) and choose "Download message."

4. Open Microsoft Excel and open a new spreadsheet.

5. Drag the downloaded EML file into the new spreadsheet.

6. When prompted, click "Proceed."

7. Save the email in CSV format.

8. Finally, open the saved CSV file in Excel

Limitations of Above Method

1. Manual exportation of Gmail emails into Excel is quite time-consuming.

2. Some technical knowledge is required to successfully complete this method.

3. It is a repetitive process because one has to repeat the whole process for every single email.

#2. Export Gmail Emails to CSV Via Microsoft Outlook

• Open Outlook: Launch Microsoft Outlook and click on “File.”

• Add Account: Select “Add Account,” choose the manual setup option, and then select IMAP or POP.

• Enter Gmail Details: Input your Gmail credentials and set up the following:

• Incoming Mail Server: imap.gmail.com (Port: 993, use SSL)

• Outgoing Mail Server: smtp.gmail.com (Port: 465, use SSL)

• Finish Setup: Click “Add Account” and wait for your emails to sync.

• Export Emails: Go back to “File,” select “Open & Export,” then choose “Import/Export.”

• Choose Export Option: Select “Export to a file,” choose “CSV,” select the emails you want to export, browse to find where you want to save the file, and click “Finish.”

• This process will help you successfully export your Gmail emails into a CSV file using Outlook.

Shortcomings of MS Outlook Method

1. Setting up Outlook to work with Gmail using IMAP is very complicated and will take a long time.

2. If you have two-step verification enabled on your Gmail account, you will need to create an app-specific password to export emails.

3. If the emails are in huge numbers containing attachments, then the whole process of exporting can become very slow.

4. This is a multi-step process that involves several manual steps such as file conversion.

#3. Direct Solution to Transfer Bulk Gmail data to CSV with All Attributes

We are here with a foolproof solution to export Gmail emails to Excel files. The name of this solution is Corbett Gmail Backup Tool. It is an independent solution to collectively export Gmail contacts in CSV format. The software provides advantages like selecting Email source, backup, filter options, oAuth authentication, select folder options, advanced settings, multiple saving options, naming convention, browse path, etc. It offers the most convenient way to easily export Gmail emails to CSV within no time, in a hassle-free way.

Software Steps to Export Gmail Emails to CSV

1. Start by downloading and installing the software on your computer. Once installed, open it.

2. Enter your Gmail account details that is, an email address and password, and then click the Login button. When you have two-step verification, use an app-specific password.

3. The software will automatically display all your Gmail folders. Highlight the boxes next to the folders containing the emails you want to export to CSV.

4. From the 'Select Saving Option' drop-down menu, click and select the option that has 'CSV' listed in it.

5. If you are to apply some filter options, go ahead and make your choice(s) from the corresponding boxes. Skip to the next step if not required

6. Utilize the box named 'Destination Path' for where you intend to save your new Excel file.

7. Click on the Backup button to start exporting your Gmail emails to a CSV file.

8. The software will download your emails from Gmail into an Excel file. Please wait as it processes this.

9. Once this conversion is done, click OK. The software will automatically open the folder that contains your new CSV file and make it easier for you to access your data.

Some Prominent Features of Professional Solution

1. You can convert many Gmail emails to an Excel file at once.

2. The process is error-free, so you can trust that your data will be exported correctly.

3. Same folder structure that exists in the Gmail account keeps things organized and helps in finding what is exported.

4. You can select particular emails or whole folders to export, so you control what data you need.

5. You can also save Gmail emails to PDF, PST, HTML and other file formats.

6. Export your emails directly to Excel-compatible CSV files.

7. It also works with other accounts, aside from Gmail. You can use it to export emails from other email services such as Yahoo Mail and Exchange.

Final Words

This blog post outlines various ways through which one can export Gmail emails to CSV format, which can be very useful for data analysis, backup, and organization. It is possible to either use a manual method suitable for a few emails or opt for a software solution ideal for bulk exports.

Also Read: - How to Open MSG file in Thunderbird? The Ultimate Guide- theseobacklink.com