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How to Export Zoho Mail to EML: A Complete Step-by-Step Guide

Zoho Mail is widely used by professionals, startups, and enterprises for secure and reliable email communication. Over the years, I have seen many users rely on Zoho for managing business conversations, client discussions, invoices, and important documentation. However, there comes a time when users need to export Zoho Mail to EML format for backup, migration, legal records, or local storage.

If you are searching for a clear and practical guide to export Zoho Mail to EML, this article will walk you through everything in simple and easy language.

What Is an EML File?

Before we move forward, let’s understand what EML actually means.

EML is a file format used to store individual email messages. Each EML file contains:

• Email content

• Sender and recipient details

• Subject line

• Date and time

• Attachments

The best part about EML format is compatibility. It can be opened in many email clients such as:

• Microsoft Outlook

• Windows Mail

• Thunderbird

• Apple Mail

• Various third-party email viewers

That flexibility makes EML a popular choice when users want to export Zoho Mail to EML format.

Why Do Users Want to Export Zoho Mail to EML?

From my experience, users usually want to export Zoho Mail to EML for several important reasons:

1. Backup Purpose

Keeping a local copy of emails protects against accidental deletion or account issues.

2. Email Migration

If you are moving from Zoho Mail to another email client, EML files make the transfer easier.

3. Legal or Compliance Requirements

Some organizations need individual email files for documentation and audit purposes.

4. Sharing Individual Emails

Sometimes you may need to share a single email file as evidence or documentation.

5. Offline Access

Exported EML files allow you to access emails without internet connectivity.

No matter the reason, understanding the correct method to export Zoho Mail to EML is essential.

Can You Directly Export Zoho Mail to EML?

Zoho Mail offers certain export options, but direct EML export is not always straightforward depending on your account type (free or paid).

Zoho Mail allows you to export emails in formats like:

• ZIP

• PST (for some plans)

However, exporting directly into individual EML files may require additional steps or tools.

Let’s explore your options.

Method 1: Manual Method to Export Zoho Mail to EML

If you only need to export a few emails, you can try manual approaches.

Step 1: Open the Email

Log in to Zoho Mail and open the email you want to export.

Step 2: Use “Print” Option

Click on the print option inside the email.

Step 3: Save as File

Depending on your browser or system, you may be able to save the email as an HTML file.

However, this method has limitations:

• It does not generate a proper EML structure.

• Attachments may not be included properly.

• It is time-consuming.

• Not practical for bulk export.

This method works only for small and occasional exports.

Method 2: Using IMAP Configuration with Email Clients

Another method to export Zoho Mail to EML involves configuring your Zoho account in an email client like Thunderbird.

Step 1: Enable IMAP in Zoho

• Go to Zoho Mail settings.

• Enable IMAP access.

Step 2: Add Zoho Account in Thunderbird

• Use IMAP settings.

• Sync all folders.

Step 3: Save Emails as EML

• Select emails.

• Right-click.

• Choose “Save As”.

• Select EML format.

This method works better than the manual method, but still has challenges:

• Syncing large mailboxes can take time.

• Risk of sync interruption.

• Not ideal for business-scale data.

• Requires technical configuration.

If you have thousands of emails, this process becomes complicated.

Challenges When Exporting Zoho Mail to EML

Many users underestimate the complexity of exporting email data. Some common problems include:

• Large mailbox size

• Attachment handling issues

• Duplicate emails

• Slow synchronization

• Login authentication errors

• Data integrity concerns

For businesses, even a small mistake during export can result in missing attachments or incomplete email threads.

That’s why choosing a reliable method matters.

Professional Solution to Export Zoho Mail to EML

For users who want a secure and smooth process, a professional tool can simplify everything.

One reliable solution is the SysTools Zoho Backup Tool, which allows users to export Zoho Mail to EML format directly without complicated configuration. The tool supports secure login, selective folder export, attachment preservation, and bulk email conversion while maintaining original email formatting and metadata.

It is especially useful for:

• Businesses handling large mailboxes

• IT administrators managing multiple accounts

• Users planning migration

• Professionals requiring compliance-ready email files

Using a professional solution reduces risk and saves time compared to manual methods.

Things to Consider Before You Export Zoho Mail to EML

Before starting the export process, keep these points in mind:

1. Check Mailbox Size

Large mailboxes require stable internet connection.

2. Ensure IMAP Is Enabled

Without IMAP, email clients cannot sync data.

3. Maintain Folder Structure

Choose methods that preserve folder hierarchy.

4. Verify Attachments

Always check if attachments are properly exported.

5. Avoid Data Overwrite

Store exported files in a separate, organized folder.

Preparation prevents mistakes.

Benefits of Exporting Zoho Mail to EML

Exporting your emails into EML format gives you multiple advantages:

• Individual email files for easy sharing

• Compatibility with various email clients

• Offline access

• Legal documentation support

• Long-term email archiving

• Better data control

Having emails stored locally also adds an extra layer of security.

Who Should Export Zoho Mail to EML?

This process is particularly useful for:

• Business owners

• Legal professionals

• Accountants

• IT administrators

• Freelancers

• Corporate compliance teams

If email communication is critical to your workflow, exporting data periodically is a smart decision.

Common Questions About Exporting Zoho Mail to EML

Many users ask:

• Will attachments be included in EML?
  Yes, if exported correctly.

• Is EML better than PST?
  EML is better for individual email storage and cross-platform compatibility.

• Can I export selective emails?
  Yes, depending on the method used.

• Is it safe to export emails?
  Yes, if done through secure methods.

Best Practices After Export

Once you export Zoho Mail to EML, follow these best practices:

• Store files in organized folders.

• Keep backup copies on external drives.

• Consider encrypted storage for sensitive emails.

• Test open a few EML files to ensure proper export.

• Maintain date-based naming structure.

These steps ensure long-term usability.

Final Thoughts

Learning how to export Zoho Mail to EML is important for anyone who values email data security and flexibility. While Zoho Mail provides excellent cloud-based communication, keeping an independent copy of your emails offers additional peace of mind.

Manual methods may work for small tasks, but for large mailboxes or business-critical data, choosing a structured and reliable approach makes a significant difference.

Whether your goal is backup, migration, legal documentation, or offline access, exporting Zoho Mail to EML format gives you better control over your communication records.

In today’s digital environment, email is not just communication — it is documentation, proof, and business history. Taking the right steps to preserve it is always a wise decision.

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