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Article -> Article Details

Title Print Email from Outlook for Learning Curve to Mastery
Category Computers --> Software
Meta Keywords Print email from outlook, how to print email from outlook, save outlook emails, save outlook emails as pdf, how to save outlook emails in bulk
Owner Ava Wilson
Description

Are you a corporate executive worker in a legal firm and your day is piled up with tons of emails or do you wish to convert Outlook emails to PDF format? If the answer is YES, then you are required to explore essential ways to print email from outlook. That not only helps you to facilitate your work but also takes you from a learning curve to mastery. Isn’t it amazing? Of course it is and this article shed light on it thoroughly. 

This article provides you multiple ways through which you can enhance your corporate working style by knowing several methods. To save Outlook emails, their features, limitations, etc. which facilitates you to compare between the best and the most effective one. It sounds fabulous, getting all knowledge at one platform is outstanding.

Are you ready to dive deep into it, obviously you are. Before exploring multiple methods, there’s a tiny glance on the need to print emails from outlook.


What is the Essentiality to Print Email from Outlook? 

Dream up that you are a part of a corporate company and you have been assigned an important task or a project. And your clients shared multiple crucial emails in Outlook with some key guidance. Now, being the part of the corporate company, you have to present physical copies for 

  • legal proof or as evidence documentation
  • during business meetings
  • audit and tax related processes
  • sharing non-editable documents with third party
  • wish to archive a large batch of emails for compliance motives but don’t want to rely entirely only on email clients. 

In that case, many users search for an easy and expertise way of how to print email from Outlook. To maintain the record in an organized manner for the effective and efficient work without losing attachments and formatting. 


How to Print Email from Outlook to PDF: A Rising Need

Sharing of documents in PDF has become the universal format as they maintained the organized layout, attachments, fonts perfectly. Many companies, professionals and non-professionals prefer to save outlook emails as PDF. 

Let’s discuss multiple methods of how to print outlook email to pdf, and understand them deeply to choose the effective one according to our environment and requirement.


Solution 1: Manual Technique 

This is the basic and traditional way to print a single email directly from Outlook. The steps are quite simple, and easy to apply.

  1. Steps-by-Step Guidance
  2. Open Outlook on your desktop.
  3. Choose the email you wish to print.
  4. Click on File and then on Print.
  5. Select the preferred printer Microsoft Print to PDF and give Print Command.

Pros of Manual Technique

  • No additional software needed.
  • Simple and quick for converting a single email.

Cons of Manual Technique

  • There might be some changes in the formatting, as not always being perfect.
  • Can’t print emails from Outlook in bulk at one go.
  • Doesn’t preserve attachments while printing.
  • Often cuts off contents.
  • The manual method requires too much time and effort.

Solution 2: Automated Tool: The Game Changer

What if there is a tool through which you can instantly download and save Outlook emails as PDF, which includes perfect alignment, formatting, and attachments in batch conversion which is perfect and stand up to mark on the essentiality to print email from Outlook. It’ll be a game changer and a lifesaver tool, right? 

The professionals who want to save emails from outlook, download Outlook emails as PDF with attachments, keep the structure and metadata with bulk conversion, should use BitRecover PST to PDF Converter. This tool is a powerful utility designed to do multiple tasks at a time.

Stepwise Guidance

  1. Get & Install tool from above mentioned link and click on the Next button.
  2. Tick on the convert configured Outlook mailbox data and loading will start.
  3. After loading, select the PST file from Outlook you wish to print.
  4. Select Black & White Mode for a non-searchable PDF file and also check the Convert attachments as PDF option.
  5. Choose the location to save the migrated data and select the folder from the local storage to save output data.
  6. Now, choose wisely from the given 11 files naming options.
  7. Click on the Filter Options and apply filters wisely. 
  8. After the completion of the Conversion process, it’ll automatically open the destination path.

What Sets PST to PDF Converter Wizard Apart?

  • Bulk Conversion: Help in the batch conversion of multiple emails in one go.
  • Preserves Formatting: Maintaining formatting structure accuracy like hyperlink, layout, images, metadata perfectly.
  • Save Outlook Emails to File Explorer: Without hassle a user can export attachments and emails to the system’s file explorer in organized folders.
  • User-Friendly: Non-technical users can also use this tool without any problem.
  • Attachment Support: It allows export emails with attachments without losing any information.
  • Time efficient: It saves time and energy as it takes hardly a minute to complete the process. 
  • Feasible for Legal, business archiving and forensics.

Who is This Tool For?

  • Business professionals to keep record of client communication. 
  • HR & Finance Teams for compliance payroll record.
  • IT Departments for data backup and email archiving.
  • Freelancers to maintain the record of contracts and discussion with clients.
  • Lawyers & Paralegals to keep data of legal issues and court submission.

You Might Have That Questions

Ques: Why can’t I print my emails from Outlook?

Ans: To resolve that issue, turn off the printer as well as the route for some minutes and then turn it back on. Now, follow the above mentioned solutions again as per your need.


Ques: Can I save Outlook emails in bulk with this tool?

Ans: Surely, through using  PST to PDF Converter you can save emails exactly as they appear in Outlook by following the steps correctly.


Ques: Will the formatting and attachments be preserved?

Ans: Yes, this tool saves emails as exactly as they appear in Outlook.


Conclusion

Do you want to be hassle free when it comes to print email from Outlook? Or Do you want to do bulk conversions of emails from Outlook? This article is all about how to print email from Outlook, deep detailing about methods, their limitations, features for your convenience which allow you to choose the best one. 

The game-changer article came out with the right techniques. All you need to do is pick the right one that has multiple key features all in one. Like save Outlook emails without formatting problems, without cutting off content, batch conversion, time saving, keeping original folder structure, user friendly and so on. 

No matter if you are a professional or not, at the end working efficiently and smartly is noticed. Begin your email archiving journey today through the unique way to value your time, your sanity and to realize your worth.