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https://emailbackupwizard.com/blog/how-to-move-gmail-folders-to-another-gmail-account/Have you ever opened your Gmail only to find certain emails missing from your inbox or labels? You’re not alone. Many users report the frustrating issue of Gmail not showing all emails, especially when accessing their accounts via different devices or email clients.

This guide will help you understand why Gmail hides or fails to display certain emails, what to check, and how to fix the issue permanently. Whether it’s due to filters, sync issues, or data loss, we’ve got you covered.

Common Reasons Why Gmail Is Not Showing All Emails

Here are the top causes that can lead to this issue:

1. Filters & Labels Are Hiding Emails

Many users accidentally set filters that automatically archive or skip the inbox. These filters move emails to custom folders, making it look like your Gmail is not showing all emails.

2. IMAP Sync Settings

If you’re accessing Gmail through another client (like Outlook or Apple Mail), incorrect IMAP sync settings can result in only a partial email list showing up.

3. Storage Limitations

Google accounts come with a shared 15GB storage limit. If your account is nearing capacity, Gmail may stop syncing new emails, making it appear that messages are missing.

4. Gmail Emails Disappeared from Inbox

Sometimes users find that Gmail emails disappeared from inbox entirely. This may happen if:

• An email was accidentally deleted or archived

• There’s unauthorized access to your account

• Spam filters auto-delete certain types of emails

5. Google Takeout Not Working

Many users try to back up their emails through Google Takeout, but find Google Takeout not working as expected. The process may take days, and the downloaded archive often doesn’t reflect all inbox data, especially if filters or sync issues are involved.

Quick Fixes You Can Try First

If your Gmail is not showing all emails, try these initial fixes:

• Check the “All Mail” label to see if messages were archived

• Review your filters and delete any unnecessary ones

• Disable and re-enable IMAP in Gmail settings

• Clear browser cache or try using Gmail in Incognito mode

• Use a different browser or device to access your account

Gmail Keeps Asking for Password or Auto Signs Out?

If Gmail keeps asking for password or you’re wondering why does my Gmail automatically sign out, it could be a browser setting or an issue with Google’s 2-step verification. These repeated sign-outs can interrupt syncing, causing Gmail to display an incomplete mailbox.

Be sure to:

• Enable cookies and ensure you're not in private mode

• Update your browser and Gmail app

• Check if 2FA or third-party access is causing sign-in loops

Need to Clone Gmail Account or Move Gmail Folder to Another Account?

If you're managing multiple accounts or need to clone a Gmail account to ensure no data is lost, the manual process is time-consuming and error-prone. Similarly, if you want to move Gmail folder to another account, Google doesn't offer a direct method without exporting and re-importing emails — which may lead to missing content or duplicate messages.

Best Solution: Use Email Backup Wizard

To avoid all the above issues and ensure that no emails go missing from your Gmail account, we highly recommend using a dedicated tool like Email Backup Wizard.

This powerful utility helps you back up your entire Gmail mailbox — including emails, attachments, labels, contacts, calendars, and more — with complete folder structure preservation.

Key Benefits of Email Backup Wizard:

• Fixes Gmail not showing all emails by downloading your entire account to your local storage

• Export emails in multiple formats: PST, MBOX, EML, PDF, and more

• Works as a one-click solution to clone Gmail account or move Gmail folder to another account

• No need to rely on Google Takeout — this tool works instantly without server delays

• Selective backup by date, folder, or subject

• Compatible with Windows and Mac

• Ensures offline access, even if Gmail keeps asking for password or you get signed out

Whether you're trying to migrate to a new account, take control of your backups, or just solve the issue of Gmail hiding emails, Email Backup Wizard is the tool IT professionals trust.

When Gmail Isn’t Enough — Take Control of Your Data

Your Gmail account is a hub for personal and professional communication, and missing emails can lead to confusion, lost opportunities, or even data breaches. If you're tired of dealing with Gmail not showing all emails, or frustrated that Google Takeout is not working, it's time to take control.

Use Email Backup Wizard to download a full copy of your Gmail, organize it the way you want, and access it on your terms — not Google's.

Final Thoughts

The issue of Gmail not showing all emails is more common than many users realize. While Google offers basic recovery and filtering tools, they often fall short in providing complete visibility or backup of your mailbox.

If you're looking for a hassle-free, comprehensive way to secure your Gmail data, especially when dealing with problems like Gmail emails disappeared from inbox or Gmail keeps asking for password, then Email Backup Software is the most reliable solution.