| Many businesses in new zealand think that saving files in folders, shared drives, or cloud storage means they are managing their documents properly. However, document storage and document management are different. Document storage only focuses on keeping files and making them available when needed. Document management goes further by organizing files, controlling versions, setting access permissions, and managing how long documents should be kept. Without proper document management, businesses may face problems like duplicate files, lost information, security risks, and compliance issues. Storage answers where the file is, but document management explains who can use it, how it is used, and when it should be deleted. A good document management system helps businesses stay organized, protect sensitive data, and follow legal and regulatory rules. It also improves efficiency by making documents easy to find and control. Understanding this difference helps nz businesses reduce risks, improve productivity, and build a reliable system that supports long-term growth and better information control. |
